To keep gaming machines in your venue, dispose of, or alter a gaming machine, you need an authorisation. You can apply online or via a paper-based form.
Apply for authorisation online: Maxgaming's Quickchange. Maxgaming is the licensed monitoring operator of electronic gaming in NSW.
Application fee: Please refer to Maxgaming's pricing schedule.
Apply for authorisation by completing a form for either:
Gaming machines connected to progressive jackpot and gaming systems Progressive Gaming System Application form (PDF 497.2 KB)
The licensed gaming machine dealer, seller or technician must also complete and sign their section of the form.
Application fee: $80 per transaction. Fees are direct debited from the account nominated for payment for your gaming machine tax, one month after approval.
Submit your form via email: firstname.lastname@example.org
Newly installed and authorised gaming machines need to be connected to the Centralised Monitoring System (CMS). When you’re ready to dispose of a gaming machine you’ll need to disconnect from the CMS.
Find out how to connect to the CMS.
Before disposing or converting a gaming machine, you’ll need to disperse the accumulated progressive prizes.
A dispersal amount is the value of money that remains on a progressive machine or system’s jackpot levels, less the start-up value, at the time of conversion or disposal.
A disposal occurs when you are:
When a conversion takes place, the dispersal amount should be applied to the same progressive machine or system. If this is not possible, call DMS for advice.
A dispersal can be made by one of the following approved methods:
Manual dispersal amounts made as additional cash payments to players are no longer permitted.
You can make the payment with a cheque made out to Liquor & Gaming NSW (L&GNSW).
What needs to be included:
Records of payments must be retained at the venue for three years in a way they can be immediately produced when requested by an inspector.
Post your cheque to: L&GNSW | GPO Box 7060 |Sydney, NSW 2001
Payments to the Secretary can be claimed as a tax deduction. To claim a deduction, venues must submit a Progressive Dispersal Return to Data Monitoring Services (DMS) within 11 days following the completion of the tax assessment quarter.
The Progressive Dispersal Return form contains a declaration of payments made to the Secretary and must be signed by the:
Dispersal amounts authorised for electronic dispersal cannot be claimed separately for tax deduction as these amounts will be automatically deducted as part of the total progressive prizes paid by the venue.
All progressive dispersals must be completed within six months after the conversion or disposal which triggered the dispersal, unless a later time was approved by ILGA in special circumstances.
Any progressive dispersal not paid within the timeframe will be referred to L&GNSW's Compliance & Enforcement Division and potential breach action may result.
Download: Progressive Dispersal Return template (PDF 436.9 KB)
Read: DMS processing of progressive dispersals (PDF 294.8 KB)