To keep gaming machines in your venue, dispose of, or alter a gaming machine, you need an authorisation.
Apply for authorisation online: Maxgaming's Quickchange. Maxgaming is the licensed monitoring operator of electronic gaming in NSW.
Application fee: Please refer to Maxgaming's pricing schedule.
Newly installed and authorised gaming machines need to be connected to the Centralised Monitoring System (CMS). When you’re ready to dispose of a gaming machine you’ll need to disconnect from the CMS.
Find out how to connect to the CMS.
Before disposing or converting a gaming machine, you’ll need to disperse the accumulated progressive prizes.
A dispersal amount is the value of money that remains on a progressive machine or system’s jackpot levels, less the start-up value, at the time of conversion or disposal.
A disposal occurs when you are:
When a conversion takes place, the dispersal amount should be applied to the same progressive machine or system. If this is not possible, call DMS for advice.
A dispersal can be made by one of the following approved methods:
Manual dispersal amounts made as additional cash payments to players are no longer permitted.
Make your payment by credit card on the NSW Payment Portal using the following link:
NSW Payment Portal
Step 1. Under the heading ‘Agency to issue payment to (optional)’ select ‘L&GNSW – Progressive Jackpot Dispersals’.
Step 2. Under the heading ‘Application Form Number’:
Step 3. Under the heading ‘Application fee’ enter the total value remaining to be dispersed.
Step 4. Under the heading ‘Additional Details (optional)’ – enter the Hotel or Club name.
Step 5. Under the heading ‘Is this an individual or company/entity application’:
Step 6. Enter ‘Company name’, ‘Payer full name’, payer ‘Email address’, and select the red ‘Next’ button.
Step 7. Complete the credit card payment details and enter the payer email address to receive a tax invoice.
Step 8. Attach the tax invoice with the completed Progressive Dispersals Return (download available below) and return it to DMS by email: dms@max.com.au.
Note: Records of payments must be retained at the venue for three years in a way they can be immediately produced when requested by an inspector.
Payments to the Secretary can be claimed as a tax deduction. To claim a deduction, venues must submit a Progressive Dispersal Return to Data Monitoring Services (DMS) within 11 days following the completion of the tax assessment quarter.
The Progressive Dispersal Return form contains a declaration of payments made to the Secretary and must be signed by the:
Dispersal amounts authorised for electronic dispersal cannot be claimed separately for tax deduction as these amounts will be automatically deducted as part of the total progressive prizes paid by the venue.
All progressive dispersals must be completed within six months after the conversion or disposal which triggered the dispersal, unless a later time was approved by ILGA in special circumstances.
Any progressive dispersal not paid within the timeframe will be referred to L&GNSW's Compliance & Enforcement Division and potential breach action may result.
Download: Progressive Dispersal Return template PDF, 645.94 KB
